Accounts Payable (AP) Specialist | Olympic International

Description:

Reports to:	AP Supervisor	Posting Date:	February 14, 2025
Salary:	$55,000 – $60,000	Work Location:	On-site
Job Type:	Full-time	Number of Open Positions:	1
Start Date:	February/March 2025	Application Deadline:	February 24, 2025

About Us:

Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we have grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it is for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

Role Overview:

The Accounts Payable Specialist plays a key role in maintaining sound vendor relationships and supporting the Company’s treasury management practices. The Accounts Payable Specialist is responsible for ensuring payments are made promptly, maintaining accurate records of supplier transactions, and resolving discrepancies. The role requires collaboration with internal and external vendors to address financial discrepancies, and support month-end and year-end closing procedures.

Responsibilities:

The following is a list of the essential duties and responsibilities of this role. The tasks and time spent performing each task may vary as business needs require. Olympic International maintains the right to modify job duties and responsibilities at its discretion. The range of specific responsibilities will include but not be limited to the following:

Invoice Processing: Accurately enter vendor invoices and employee expenses into the Company’s ERP system in a timely manner.
Collaboration: Work with project managers and purchasers to ensure timely and accurate item receipts, facilitating the matching process.
Vendor Payments: Prepare and process vendor payments according to set terms and conditions.
Vendor Set-up: Complete new vendor set-ups, including banking details.
Query Resolution: Resolve and address vendor queries through the Company’s dedicated accounts payable email inbox.
Compliance: Handle various types of invoice processing in line with the Company’s internal policies and accounting standards.
Reconciliation: Perform vendor statement reconciliations.
Reporting: Support vendor and other accounts payable reporting requirements as they are developed.
Ad-hoc Requests: Handle other ad-hoc requests related to payables as needed.

Skills and Competencies:

Required

Very strong attention to detail.
Methodical approach to problem-solving and task execution.
Advanced proficiency in Excel.
Professional written and verbal communication skills.
Familiarity with ERP systems.

Educational Requirements:

Education, Licenses and/or Certification, Experience Required

A degree or diploma in a related field.
Minimum 2 years of experience in a similar role within a fast-paced environment with high-volume transactions.

What the right candidate(s) can expect from us:

At Olympic International, we prioritize your professional development, collaboration, and provide recognition for your contributions, creating a rewarding and energizing workplace. Your success is our success, and we look forward to supporting your career journey.

Benefits:

Health, Vision, and Dental Care
Paid Time Off
Yearly Physical Health Benefit
Training & Development, and Mentoring/Coaching
Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
Company Events (such as BBQ, End of the Year Party etc.)
Business Casual Dress Code

How to Apply:

Olympic International is an equal-opportunity employer that values diversity, equity and inclusion. We encourage interest from individuals belonging to equity-seeking groups. We invite interested candidates to submit their RESUME to: [email protected].

Apply Now

Main content

Careers Accounts Payable (AP) Specialist

Description:

Responsibilities:

Skills and Competencies:

Educational Requirements:

What the right candidate(s) can expect from us: